Phoenix Therapy combines AI-driven compliance auditing, integrated billing, business intelligence, and seamless EHR integrations into one platform — purpose-built for contract therapy companies and in-house rehab departments across long-term care.
One platform that replaces scattered tools with a unified, intelligent system — whether you're running contract therapy across dozens of facilities or managing an in-house rehab department.
Template-driven documents with electronic signatures, amendments, and automatic compliance triggers — plus AI-powered chart auditing and narrative improvement suggestions.
Visual treatment planner with weekly patterns, therapist assignments, and time-off tracking — synced across every facility in your organization.
A full Power BI–caliber analytics engine built in — with AI-generated custom dashboards. Ask for what you need and get it, no separate BI tool required.
End-of-month close-out workflows, CPT code validation, billable minutes tracking, and payor-specific billing rules — all in one place.
Built for organizations managing therapy across many facilities. Role-based access ensures directors, therapists, assistants, and billing staff each see exactly what they need — whether you're a contract therapy company or an in-house program.
Set, monitor, and document therapy goals with progress linked to clinical documentation for seamless continuity of care.
Automated recertification tracking, ARD date monitoring, document triggers, and payor-specific deadline enforcement across all disciplines.
Native integrations with PointClickCare and MatrixCare — sync patient data, admissions, and billing without double entry.
Phoenix Therapy's AI doesn't write your notes — your clinicians do. Instead, AI works behind the scenes to audit charts, validate Dx codes, strengthen narrative quality, and catch the issues that lead to payment denials before they ever reach a payor.
AI continuously audits every chart for completeness, clinical consistency, and regulatory compliance — flagging issues in real time so they're fixed before close-out.
Automatically cross-references diagnosis codes against treatment documentation and payor rules — catching mismatches that would trigger denials or audit flags.
AI reviews therapist-written notes and suggests improvements to clinical narrative — strengthening skilled justification and reducing audit risk without replacing the clinician's voice.
Proactively identifies documentation patterns that lead to claim denials — missing skilled justification, authorization gaps, and frequency mismatches — before billing.
Phoenix Therapy streamlines the entire therapy lifecycle into one seamless workflow.
Quickly onboard patients with demographics, diagnoses, physician orders, and initial evaluations across PT, OT, and SLP.
Create treatment plans with CPT codes, set weekly frequency patterns, and assign therapists through the visual planner.
Deliver care with template-driven daily notes, progress reports, and goal tracking — with AI auditing running behind the scenes to catch issues in real time.
Generate compliance reports, track ARD dates, manage recertifications, and export data to PDF or Excel on demand.
Your therapists write the notes — Phoenix makes sure they're complete, compliant, and billable. Template-driven workflows, discipline-specific forms, and real-time AI auditing eliminate the late nights of chart chasing.
Evaluations, daily notes, progress reports, discharge summaries, and recertifications — each with discipline-specific templates for PT, OT, and SLP that guide therapists through every required field.
Full electronic signature workflows with co-signature support for assistants. Amendments are tracked with timestamps and reason codes — maintaining a complete, audit-proof record.
Automatic alerts for overdue notes, unsigned documents, approaching recertification dates, and missing fields — so nothing slips through the cracks before close-out.
Goals, objectives, and progress data flow directly into clinical notes. Therapists see goal status in context while documenting — no toggling between screens.
A visual treatment planner that puts every facility's schedule on one screen. Drag, drop, and optimize — with frequency tracking, conflict detection, and authorization limits built in.
See every therapist's schedule across the week at a glance. Color-coded by discipline, filterable by therapist, patient, or location.
Set weekly treatment patterns per patient. Phoenix tracks visits against authorized frequency and alerts when patients are under- or over-scheduled.
Assign patients to therapists with real-time caseload balancing. Track productivity, time-off, and utilization rates across every facility in your organization.
Forget exporting to spreadsheets or licensing a separate BI tool. Phoenix Therapy ships with a full-featured analytics engine — interactive dashboards, drill-downs, cross-facility comparisons, and AI that generates custom views from plain-language requests.
Tell AI what you want to see — "Show me revenue by payment model for Q1" or "Compare OT outcomes across my three facilities" — and get a polished, interactive dashboard in seconds.
Interactive charts, heat maps, pivot tables, trend lines, and drill-downs — the same visualization toolkit you'd expect from Power BI or Tableau, without the licensing cost or data pipeline.
Revenue by payor model, therapist productivity, caseload utilization, patient outcomes, discharge analytics, denial rates, compliance scores — all in real time, across every facility.
No more scrambling at month-end. Phoenix Therapy's close-out workflow surfaces every unsigned note, unvalidated CPT code, and pending recertification — so nothing falls through the cracks before billing.
System-generated checklist tracks every required item — signatures, codes, recerts, and compliance documents.
Every treatment session is coded against payor-specific rules. Mismatches and missing codes are flagged before export.
Match documented minutes against scheduled and planned minutes to catch discrepancies before they become billing issues.
Export validated billing data directly — or sync automatically through PointClickCare and MatrixCare integrations.
From HIPAA-compliant infrastructure to automated regulatory tracking, Phoenix Therapy is built so your team never misses a deadline, loses a document, or fails an audit.
AWS KMS encryption at rest, TLS 1.3 in transit, tenant-isolated data, and Cognito-based authentication with SSO and MFA.
Automatic POC recert interval monitoring per payor. Alerts fire when deadlines approach — no more missed recertifications.
Assessment reference dates tracked across all patients. Dashboard alerts surface upcoming ARDs so documentation is never late.
Configurable triggers fire when progress notes, discharge summaries, or other documents come due based on visit count or calendar rules.
Every action — clinical, administrative, and AI audit findings — is timestamped and logged. Export audit data for any time range on demand.
Configure rules per payor plan — recert intervals, progress note frequency, prior auth requirements, telehealth, and assistant supervision levels.
Phoenix Therapy connects natively with the leading long-term care EHR platforms — so patient data flows seamlessly and your team never has to double-enter.
Don't see your EHR? Talk to us about custom integrations →
"The AI audit catches Dx mismatches and weak narrative before we even get to close-out. We've cut our denial rate in half across all eight of our facilities — this EHR actually understands how contract therapy companies operate."
"We run in-house rehab at three SNFs and used to juggle spreadsheets for each one. Phoenix gives me one dashboard with everything — compliance rates, caseloads, staffing — across all our facilities. It's a game changer."
"Our contract therapy company services twelve facilities. The AI compliance auditing flagged three Dx code mismatches and two weak narratives in our very first close-out — issues that would have turned into denials. The cross-facility audit trail gives us complete visibility."
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